Privacy Policy

Last updated: October 2, 2026

Z Proof of Payment (the “app”) is a Wix app made by Zipsite Solutions (“we”, “us”). It lets a store's customers and staff attach proof of payment (for example a GCash or bank transfer receipt) to an order, and lets staff check it. This policy explains what the app handles and why.

Who is responsible for what

Each store that installs the app decides what it collects from its own customers. For that customer information the store is the data controller, and we process it on the store's behalf so the app can work. If you are a customer of a store, the store is your first point of contact about your information.

What the app handles

From the store's Wix site

With the permissions the store grants when installing, the app reads from Wix:

• Order details: order ID and number, total, currency, payment status, and the buyer's name and email.
• The store's business name, logo and currency, to brand the customer upload page.
• The store's installation and subscription status for this app.
• Order tags, so the app can add a COD, GCash or Bank Transfer tag.

From customers who upload a proof of payment

• Order number, payment method, amount paid and reference number.
• Name, email and a note, if the customer chooses to add them.
• The receipt image or PDF. Receipts usually show details such as names, mobile or account numbers, amounts and dates.

From the store's staff

• Payment instructions shown to customers: GCash name and number, bank details, and payment QR images.
• Proofs uploaded on a customer's behalf, and each “checked” or “rejected” decision.
• The payment method chosen for an order (COD, GCash or bank transfer).
• Support tickets: name, reply email, message and any screenshot.
• The Wix user ID of the staff member who took an action.

Technical information

• IP addresses, used to limit abuse of the upload page, and standard server logs.

What the app does not collect

• Card numbers, or GCash, bank or e-wallet login details.
• The app does not take, move or hold money. It records a payment on a Wix order only when the store has turned that on and its staff mark a proof Checked.

How the information is used

• To show the store's payment instructions and amount due to its customer.
• To match each proof of payment to the right order and show it to the store's staff.
• To add a note and a payment-method tag to the order in Wix and, if the store turned it on, a record of the checked payment.
• To answer support tickets and send service emails, such as replies to a ticket.
• To check which plan a store is on and count its monthly usage.
• To keep the service secure and prevent abuse.

We do not sell personal information, and we do not use it for advertising.

Who it is shared with

• Cloudflare hosts the app, its database, its file storage and its email sending.
• Wix is the platform the app runs on. The app writes notes and tags to the store's orders, and Wix handles subscription billing.
• Authorities, when the law requires it.

The store's own staff can see the proofs and details for their store. One store cannot see another store's data.

How it is stored and protected

• Data is encrypted in transit (TLS) and encrypted at rest by Cloudflare (AES-256).
• Receipts and screenshots are kept in private storage. They open only through a signed link. Anyone who has a signed link can open that file, so stores should treat these links as confidential.
• Requests from the Wix dashboard are verified with Wix before any store data is shown.
• Cloudflare operates a global network, so data may be processed in countries other than your own.

How long it is kept

Information is kept while the app is installed on the store. If a store removes the app, its data remains until the store asks us to delete it. We delete a store's data, or an individual's data, within 30 days of a verified request.

Your choices and rights

Depending on where you live, you may have the right to see, correct or delete your personal information, or to object to how it is used.

• Customers of a store: contact the store first. We help the store respond. You can also write to us and we will pass your request to the store.
• Stores: use Help & support in the app, or email us.

Children

The app is for businesses and their customers. It is not directed to children.

Changes to this policy

If we change this policy we will update the date at the top. For important changes we will tell stores in the app.

Contact

Zipsite Solutions (USA/PH office)
Privacy questions: privacy@zipsitesolutions.com
General: hello@zipsitesolutions.com